Availabilities list showing people whom are available, along with dates they have indicated they're already busy

List of available staff filterable by location, skills & qualifications, roles, tags, etc.

My preferences - self service, giving your staff the ability to update their information anytime, anywhere

Staff can update their information at any time, including emergency contact details (next of kin), ID photos, event preferences, and more.

Centralised management

Managing staff information can be a challenging task, but with our events software it is about to become much easier. Our system will help you and your HR department update, maintain and manage staff details in a central and secure location. The events management software will eliminate the need for time sheets as staff hours are automatically tracked when staff are allocated to events.

Reporting

Detailed reports across are available at any time, covering a range of areas including staff lists, qualifications, groups & departments, driving abilities, etc. Reports can be filtered by groups can be divided into sub-groups, for those companies that have a need to split their business further, for example head office into multiple branches and departments.

Self service

Each staff member can be allocated their own password to log in, as well as specific permissions or restrictions to areas of the events management software. The system can also be configured to allow staff to maintain their personal details, add skills & qualifications, languages, ID photos and more. In addition, the software will instantly notify you of any changes, allowing you to review and update details if required. Our document management tool allows staff to upload documents, emails and PDF files.

Automatic Reminders

Weekly email notifications to your staff will ensure they are kept up-to-date about upcoming events, listing any events they have been rostered to. These notifications act as another means of promoting events to your staff without any manual intervention required on your behalf.

Wages & Payroll

Submitting time-sheets, expenses calculating pay-rates and allowances are all built into the system, taking the burden of this process off your hands. This can be setup in a number of different ways, and changed down the track as you grow and different requirements arise.

Integration into Xero and MYOB also mean that your payroll information is passed across to your accounting package with ease.

Recruitment

We recognise recruitment can be a time and resource intensive task, which is why we’ve included recruitment facilities as part of the VTEvents system. This means applicants can apply online, including their contact information, skills & qualifications, references, availabilities and so-on.

This information is saved directly into the system and ready for you to start using straight-away, making notes and saving additional details as the recruitment process is underway.

Here’s a few other things we can help with…

Event allocations

  • Staff can be assigned various roster times
  • Teams & Roles can be used to distinguish each person’s role at an event

Staff login & in-depth permissions

  • Each person added to the system can be allocated login details and permissions, allowing you to specify which area of the system staff are allowed to access and modify
  • Multi-groups allows you to differentiate departments, offices, clients etc from your staff and events, as well as allowing event and staff sharing between groups

General

  • Management of contact details
  • Document storage & management
  • Qualification & certification management
    • Expiry reminders & notifications
  • Integration with your accounting system for processing timesheets
  • Email & SMS messaging capabilities within the system both for individuals as well as entire groups of staff & volunteers