Tips when working with event staff & crew

Providing event staff & crew members the best experience at your event, is important to ensure they are motivated, productive and committed to the success of your event. We’ve put together a few tips and things which can help create a positive experience for your event staff & crew members;

Provide clear instructions and expectations

Ensure that your staff members and event crew know what is expected of them and how to perform their duties. Provide clear instructions and a detailed orientation on the event, including the event’s goals, schedule, and their role at the event

Offer training & professional development opportunities

Offering training and development opportunities can help your event crew & staff members feel invested in their role and can help them perform their duties more effectively. Providing opportunities for staff to develop new skills and grow within their roles can also help to retain them for future events.

Create a positive place to work

Make sure your staff members have a comfortable and safe working environment. Provide access to water, toilets, and comfortable seating, as well as any protective gear they may need (and provide training on how to use it, if necessary).

Assign them to positions based on their skills & interests

Matching the talents and passions of your staff and crew members with the positions & responsibilities which are needed at your events can be tricky, but can go a long way to motivating and keeping your staff members happy and motivated at the event they’re working at.

Learn more about recording & managing skills and qualifications

Give feedback

Give your staff members feedback on their performance and provide opportunities for them to share feedback with you. This will help them feel valued and engaged in the success of the event.

Pay fairly and offer benefits

Offering fair pay and benefits, such as reimbursing any expenses incurred, and covering travel costs, can help to attract and retain staff members for future events.

Learn more about payroll in VTEvents

Say thank you

Show your staff members and event crew that you appreciate their contribution by thanking them and recognising their efforts throughout the event. Giving something small as another way to say thanks, such as such as t-shirts or stickers, can also be a good way to show your gratitude.

Learn more about VTEvents recognition & achievement
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