Assets & Resources, Allocations, and Tracking
Assets & resources
VTEvents event staffing software enables you to manage resources that are relevant to your organisation – these can be buildings, rooms, vehicles, keys, uniforms, phones, laptops, and other equipment. Furthermore, details such as resource type, make, model, serial number and other details can be saved, making the system a simple asset register. For example, this could be;
- First aid kits & medical equipment for event first-aid & medics
Planning & preparation
As resources are allocated to events, a detailed utilisation report can be generated to identify which resources are used and at what times of the year. This will allow more accurate planning and preparation for future events.
Maintenance & asset registers can also be maintained, with automatic reminders and alerts for resources as they require scheduled checks & maintenance.
Resources & assets, wether they be a vehicle, piece of equipment, consumables, etc can be assigned to events, giving your crews access to information about the resource, it’s capabilities and other information they might need.
- Promotional material, uniforms & costumes for event promotional staff
Event vehicle & equipment
Assigning your vehicles, vans and cars to events & shifts lets your team know what equipment they have to pickup & take to events, as well as what they’ll be working with. It also means it’s not booked already on another event that day.
- Vehicles, signage & radios for traffic controllers
Keep tabs on your resources
Track vehicles, uniforms, key-cards, etc which are assigned to staff & volunteers with VTEvents – this insight tells you when additional resources are being brought to events, and ensures they’re not double-booked elsewhere
Staff & crew uniforms
Your staff & volunteer uniforms can also be added into the system, and assigned to staff/volunteers as they’re distributed. The system tracks whom has what uniforms, if someone ever needs another, or resigns down the track.
This can both be assigned on a short-term basis, or longer term & used over the time the person is part of your organisation;
- Vests & high-vis PPE (Personal Protective Equipment) for traffic controllers
- Uniforms & identification for security guards & crowd controllers
Manage your resources & assets in a number of industries;
Set aside first aid kits, oxygen units, defibrillators, radios and vehicles for your crews
Allocate vehicles, signage, radios & required PPE for upcoming events & shifts & track what you have available for other future shifts
Record company uniforms, gloves and any other PPE to guards when they start, as well as radios, identification and more