Rostering Software for Concert & Festival Crew

You’re event is coming up soon, but you can’t find crew, riggers, forklift drivers, and more, to do those all important jobs?

VTEvents is designed to quickly find people available and equipped with the skills you need to staff your upcoming jobs, as well as an easy to use recruitment area for new hires to use to fill in their information and get started quickly & with ease.

Whilst VTEvents has loads of features to encourage staff to put their hand up for jobs which still need crew, giving yourself as much time as you can, before you actually need the staff is important so you don’t find yourself getting stressed out at the last minute.

This also gives you the bonus of being able to take on any last minute jobs which might come up, and really make a name for yourself in the industry.

We know rostering can be quite overwhelming at times, with so much to do, and sometimes with lots of people asking questions and needing answers to even simple things about the job and their roster.

VTEvents crew rostering system tries to minimise the stress which can quickly build up, by giving your crews the information and tools they need to answer these questions, and take action themselves – to let you know their availabilities, jobs they can help on, confirm shifts they’re rostered to, and more.

If you’re already rostered all your crew on the VTEvents crew rostering app, it might be time to reach out to other places to attract more crew for your jobs – there’s a range of places to start with;

• Local trade schools or universities – many of these have job-boards which can be overlooked when staffing events – it’s worth asking around and putting a call out, you never know whom might see it! It could be your next superstar bartender, mixologist or bar duty manager.
• Large venues which don’t typically operate when your event is happening – ie. they only run during the day, or only on weekdays … they may have other staff which they can call on to help you out.
• Have a look at community boards for the local area your event is being held in (ie. Facebook), backpackers, or even traditional “casual” work, such as Sidekicker, Seek, Indeed, and LinkedIn.

VTEvents is great at helping you choose the right crew members for your job — having people whom are reliable, and work hard are essential to an event that runs smoothly.

Of course, if you’re recruiting for new staff, there are a few things you can do in the recruitment area in VTEvents to help;

• Check they’ve sent through any required qualifications for the positions they’d like to work in — ie. rigging qualifications, or forklift licences
• Enable their account so they can login and start applying for work on your jobs
• If you’re especially short for certain positions, try reaching out to your applicants to see whom can also fill those roles, in addition to the ones they’ve said they can help in