Event Staff & Volunteer Availability Tracking Software

Set your detailed availability on dates with VTEvents availability and rostering software platform
Staff and volunteers can enter dates they're available or unable to assist
Report on event staff and volunteer availabilities into the future with VTEvents rostering and availabilities software system
An overview of all staff and their availabilities can be used to see at-a-glance whom is available for future shifts
Cycling events need first aiders and medics rostered with VTEvents

Staff & volunteers self-serve availability

VTEvents enables your staff, volunteers, contractors and freelancers to add their availabilities into the system, whenever they like, both on an ongoing basis, as well as ad-hoc holidays and busy periods.

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Detailed availabilities & time-periods

VTEvents event availabilities software records not only the days people are available, but also the time-periods – eg. Mornings & Evenings, so you can find staff whom might only be free in the evenings during the week (once the kids are in bed), or only during the day.

Link availabilities with event staffing

Additional event staff & volunteers can quickly be found based on the availabilities which have been entered, to help if there are last minute staffing changes, or if someone has had to call in sick.

Report on availabilities

Report on who’s available across your organisation across date-ranges in the future, which in-turn allows you to plan for your organisation’s busy periods and recruitment needs to meet your staffing requirements.

Record dates unavailable - holidays / leave / sick

Staff and volunteers can record dates when they’re unavailable and unable to work, as well as comments your rostering team can read and take into account – ie. away on holidays / on leave for a few weeks / recovering from an illness / etc. Any notes entered can also be viewed by your operations team as needed, and rostering alerts also assist if someone is rostered to an event and they’re actually unavailable and not able to assist.

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Looking for availability & rostering software solution to help with your events?

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