Rostering Software for Promotional event staff
How do I start putting together the perfect promo staff team?
VTEvents can help you put together an amazing team, recording what roles your staff can work in, and their availabilities, ready for rostering when you start taking bookings for future events your clients are scheduling, as well as other busy periods, such as Christmas, Easter, and more. If you haven’t already put together a great team of promotional staff for your the event you’re booked out to, there’s no time like now to start getting it organised.
Your next superstar brand ambassadors, mascots, sampling staff, and team members could be around the corner – by putting the word out, and sending them through to your dedicated recruitment area in VTEvents, you’ll have your team put together in no-time.
How can I find promotional staff for my event?
If you’re getting no-where or need even more people to help staff your upcoming events, the following ideas could help you find more promotional event staff for your agency;
- Universities
- Trade schools, TAFEs, Colleges, etc
- Local community – eg. Facebook groups for the areas you service, or even the types of people you need for your events
- Other short-term work websites – Indeed, Seek, Sidekicker, etc
Remember not just to focus on the areas you personally live in, but the areas your events are held in, or where you expect to have bookings come from in the near future.
How can I minimise the rostering work which needs to be done?
VTEvents can help you reduce the time you need to roster and communicate with your staff, not only for your first event, but future events as well. By automating as much as we can, as well as promoting a self-serve approach – where your staff have the tools to find the information and take actions where they can;
- Letting you know about events they’d like to do
- Updating their availabilities
- Passing on a new phone number of email address
- Sending through their skills or qualifications needed
By finding out a few more details such as what skills each person has, their availabilities, what work they are interested in, and more, could make rostering your promotional staff to your next event just that much easier.
It also gives you the tools to quickly make informed decisions when you get a call from a potential client about finding promotional models, trade show hosts, movie and television extras, and more.
What should I send my team when rostering them?
We’ve found that communication is a vital part of rostering your events – with VTEvents, we’ve made sure this happens, passing on the right information, to the right people, at the right time. As more information comes in about events, or as things change, VTEvents also automates sending through relevant updates about the event so your rostered team stays updated with any changes.
VTEvents tries to make the lives of you and your events team their life easier by giving access to the details they need from anywhere – VTEvents event promotional staff rostering software encourages a self-service approach, allowing your staff to access event information they need at any time, from anywhere, and automates much of the email & SMS communications needed to keep things running smoothly.
Our amazing clients include;
