VTEvents API & Software Integration
API Flexibility for Custom Integrations
No two events are the same, and your business might have unique needs that can’t be solved with off-the-shelf software. That’s where VTEvents’ flexible API comes in. You can create custom integrations with the tools you’re already using, whether that’s your own CRM system, project management software, or something else entirely. This means VTEvents adapts to your existing workflows, saving you time and making the platform work perfectly for your specific situation. No more jumping between systems or duplicating tasks!
The result? Fewer misunderstandings, faster decisions, and a more efficient event day execution.
The options to your business are endless, and can include;
- Leverage your existing CRM to send through booking details for staff & resources at upcoming events
- Adding & enabling new accounts for recruits from a HR or external recruitment platform
- Building a custom integration in your website with VTEvents, allowing new event & shift booking requests to get added in VTEvents instantly as your new clients request your services on your website (VTEvents already has an online bookings area, but you can of course build one specific to your needs too!)
- Updating client details when they’re changed in your CRM
- Adding skills & qualifications as staff complete in-house skills refreshers and professional development quizzes & sessions in a Learning Management System (LMS), or through a training provider your business might use extensively.
VTEvents includes a REST-based API which clients can leverage to suit their needs, and Webhooks for instant updates to 3rd party systems.
Keeping track of client billing after an event can be a challenge, especially when you’re juggling multiple clients and events at once. With VTEvents’ integration to Xero and MYOB, invoicing clients becomes a smooth process, with much of it done for you. As soon as the event wraps up and hours confirmed, the system pulls all the necessary information – staff hours, services provided, and any additional charges, and packages everything together ready for invoicing – generating and sending these to the clients can be done automatically, or triggered manually depending on your preferences.
When you’re ready, invoices are instantly sent to your accounting software for processing, ensuring there are no delays in billing or missed charges. This helps you get paid faster and eliminates manual invoice creation, so you can avoid the back-and-forth and focus on nurturing client relationships. With clear, timely invoices, your clients will appreciate the professionalism and efficiency.
Let’s face it – handling payroll and accounting is one of the least glamorous parts of event management, but it’s also one of the most important. VTEvents integrates directly with Xero and MYOB, so you no longer need to manually input hours worked or calculate pay. Staff hours are seamlessly sent through when processing payroll, along with employee information, allowances and expenses. This not only saves you hours of admin work but also ensures your financials are accurate.
Efficient Staff Rostering with Integrated Mapping Tools
Ever need to find nearby staff to cover last minute gaps or illness? It’s stressful for everyone involved. VTEvents integrates with Google Maps to simplify this process of not only finding the right staff for your events, but also make it easy for them to get to the places they need to be. You can assign staff based on their proximity to event locations, and reducing travel time. Staff can easily view where they need to be via a map link, and within the VTEvents Mobile Rostering App, and you can rest assured knowing that your team will get to the right place, on time, every time. This makes rostering less of a puzzle and more of a breeze.
Real-Time Communication via Email & SMS
Keeping your team informed is crucial, especially when things change at the last minute. VTEvents has built-in Email and SMS features that allow you to instantly notify staff of schedule changes, new rosters, or any other updates. Forget the hassle of individually texting or emailing everyone – send a single message that reaches the entire team in real-time. Whether it’s an urgent update, request for more staff, or just a reminder, you’ll have peace of mind knowing that your staff are always up to date and prepared.
