Google Sheets Free Rostering Software

Discover the cost-effective magic of Google Sheets for easy and collaborative rostering. With its user-friendly design and real-time updates, scheduling becomes a breeze, with simple updates in Google Sheets, and available real-time to any of your team members.

Google Sheets

  • Free – Google Sheets doesn’t cost you anything extra (aside from your own time if you need to manually do tasks VTEvents does automatically)
  • Real time – you can see changes as they’re being typed in by others in your team
  • Simple & easy to use
  • Mobile app available
  • Functions can be used for calculations
  • Technical scripting can be used to extend the functionality
  • Forms can also be used to input data from other sources


  • Has a cost, proportionate to the size of your business, and includes the tools & expertise to make rostering a breeze
  • Real time – as soon as changes are made, they’re available for everyone to see, and communicated automatically to those that need to know.
  • Simple & easy to use
  • Mobile app available
  • Automatically calculates much of what’s required – that adequate staff are assigned, payroll, invoicing, hours & timesheets, and more
  • Technical scripting can be used to extend the functionality
  • Forms can also be used to input data from other sources (ie. recruitment, and event booking forms)

When considering the management of schedules and rosters for your business, Google Sheets serves as an accessible and cost-effective solution for small businesses. Its simplicity and user-friendly interface make it an ideal starting point, allowing businesses to quickly organize and share schedules.

However, as your business expands and the complexity of scheduling increases, a fit-for-purpose platform like VTEvents becomes the superior choice. VTEvents offers specialized features tailored for rostering, such as automated communications for rostering and event changes, real-time collaboration, and comprehensive reporting tools.

Its scalability and advanced functionalities ensure efficient roster management, accommodating the intricate scheduling needs & staffing requirements that arise with business growth.

Transitioning from Google Sheets to VTEvents empowers businesses to streamline their rostering processes, enhance collaboration, and achieve optimal workforce management as they evolve and expand.


Ultimately, using Google Sheets for a growing business is like riding a bicycle – it’s great for a start, simple and gets you moving. However, as your business grows, you’ll want to upgrade to VTEvents, which is like switching to a car. It offers more advanced features, smoother operations, and makes navigating the complexities of scheduling a breeze, helping your business accelerate towards success.

Free rostering software app such as google sheets for event crew roster
VTEvents volunteer rostering software app with Color Run fun run event volunteer crew
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